Tracy, Iowa 50256
Phone: 641-828-8545
Fax: 641-842-3722
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Hours:
M-F: 7:30 a.m. - 4:00 p.m.
S: 7:30 - Noon
Malcom, Iowa 50157
Phone: 641-528-2801
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Hours:
M-F: 7:30 a.m. - 3:30 p.m.
S: 8:00 a.m. - 11:30 a.m.
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Board Minutes
South Central Iowa Solid Waste Agency
Minutes of the Meeting
November 20, 2009
Chairman Roger Schletzbaum (Marion County) called the meeting to order at 10:30 a.m. with the following members present: Doug Shutts (Poweshiek County), Mike Beary (Monroe County) and Larry Davis (Lucas County).
Also in attendance: Jim Kingery (Marion County Alternate and Kathy VanderMeiden (Midwest Sanitation). Staff Milo McCombs, Leslie Sedlock, Amber Alley and Sara Bixby.
Moved by Shutts, seconded by Davis to approve the agenda as presented. All ayes.
Moved by Shutts, seconded by Davis to approve the October 2009 Minutes. All ayes.
Moved by Davis, seconded by Shutts to approve the financial report as presented. All ayes.
Moved by Davis, seconded by Shutts to approve the check register dated October 31st. All ayes.
Moved by Davis, seconded by Shutts to approve Frattalone’s pay application #6 and #7. All ayes.
Moved by Beary, seconded by Shutts to approve the supplemental list of checks presented. All ayes.
The Board was presented with a resolution that will designate the Agency’s Capital Reserve Fund as the sinking fund/trust fund to be used to repay the 2009 revenue bond issue.
Moved by Davis, seconded by Shutts to designate the Agency’s Capital Reserve Fund as the sinking fund/trust fund for repayment of the Revenue Capital Loan Notes, Series 2009 in the amount of $1,060,000 and any subsequent revenue bonds that may be issued by the Agency. All ayes.
The second resolution was requested by Board Chair Roger Schletzbaum. The resolution would allow for the Board Chair or Vice Chair to review and pay Agency checks if an Agency meeting is delayed or cancelled; followed by retroactive approval of the Agency Board.
Moved by Shutts, seconded by Beary to designate the Board Chair and/or Vice Chair and the Agency Director to review bills and sign checks paying approved bills prior to action by the full Board when a regularly scheduled Board meeting has been cancelled or delayed. All ayes.
The Agency issued a Request for Proposals for a new semi-tractor for the Poweshiek Transfer Station on November 3rd. Bixby reviewed the semi-tractor proposals she received with Board members.
Moved by Davis, seconded by Shutts to approve the purchase of a 2010 Mack semi-tractor with pending options. All ayes.
Bixby discussed the tipping fee proposal the Agency proposed to Rathbun Area Solid Waste Commission (RASWC) for FY11-Fy13.
Moved by Davis, seconded by Shutts to table RASWC tipping fees for Fy11-Fy13 until next month at the December board meeting. All ayes.
Bixby announced the Agency’s sixth round comprehensive plan update is due to DNR on Sept. 1, 2010.
Bixby update Board members on how the leachate is being managed and hauled.
Bixby announced that on November 12th the Agency met with representatives of the Marion County Environmental Health Division, Marion County Secondary Roads Department and ISU extension-Marion County to talk about open dumping.
Bixby announced the Agency’s 2010 comprehensive plan update is due to DNR on September 1, 2010.
Bixby reviewed new federal rules for reporting greenhouse gases with board members.
McCombs reported its been business as usual and staff continues to put garbage in the new cell.
Alley reported she is working with KNIA (radio station) on their annual food drive. Agency grocery bags are given to people when they bring groceries in for the food drive. Alley gave a presentation to seniors that stopped by the landfill, while on a bus tour and will be speaking with the Chariton Middle School Wednesday. Alley announced that the HHW shed has been cleaned out.
Bixby submitted her Directors report and reviewed it with board members. A complete report is on file with the minutes.
Moved by Beary, seconded by Shutts to adjourn the meeting at 11:30 a.m. All ayes.
