Tracy, Iowa 50256
Phone: 641-828-8545
Fax: 641-842-3722
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S: 7:30 - Noon
Malcom, Iowa 50157
Phone: 641-528-2801
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M-F: 7:30 a.m. - 3:30 p.m.
S: 8:00 a.m. - 11:30 a.m.
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Board Minutes
South Central Iowa Solid Waste Agency
Minutes of the Meeting
Wednesday, April 8, 2009
1. Roll Call. Chairman Roger Schletzbaum (Marion County) called the meeting to order at 9 a.m. with the following members present: Dough Shutts (Poweshiek County); Mike Beary (Monroe County) and Larry Davis (Lucas County).
Also in attendance: Carroll Hoksbergen (tenant), Bryan VanderMeiden (Midwest Sanitation), Kyle Fischer (Metro Waste Authority), Tom and Swanney Nichols (neighbors), and Larry Crozier (neighbor). Staff: Milo McCombs, Amber Alley, and Sara Bixby.
2. Agenda. Bixby asked to amend the agenda to add comments by Kyle Fisher, Metro Waste Authority, after the public comment period. Moved by Shutts, seconded to Davis to approve the amended agenda. All ayes.
3. Public comment. Tom Nichols, neighbor, said he was present because Betty Person could not attend and was interested in the Agency’s possible acquisition of ground from Carroll Hoksbergen as that would increase the amount of shared border. Larry Crozier, neighbor, said he rents ground from both Hoksbergen and Person and was curious to see how a land sale would affect him.
Kyle Fischer, Metro Waste Authority, presented an annual report on the Agency’s household hazardous waste and small business hazardous waste recovery program, both of which show upward trends in participation and recovery. He said Alley is doing a tremendous job promoting the programs. Fischer answered questions from the Board.
4. Minutes. Moved by Davis, seconded by Shutts to approve the Minutes of the March 2009 Board meeting. All ayes.
5. Financial Report. After discussion about possibly combining two landfill line items (67800 and 67900), moved by Davis, seconded by Beary to approve the Financial Report as presented. All ayes.
6. Bills. Moved by Shutts, seconded by Beary to approve the bills presented and the list of supplemental bills. All ayes.
7. Action Items.
a. 9:20 a.m. Land acquisition/appointment with Carroll Hoksbergen. The Board met with Hoksbergen to discuss his offer to sell land to the Agency. Board members had mixed reactions to the opportunity, in part because the ground in consideration was not immediately adjacent to Agency property. Schletzbaum asked what it means to develop a buffer around the Agency property. Bixby said issues she considers include view, litter, and effects on groundwater and surface water, all of which help determine which areas are of greater concern for developing a buffer.
Schletzbaum asked the neighbors in attendance for their thoughts on being neighbor to the Landfill. They said they have no problems with the Landfill and have seen improvements over time, though T. Nichols added he wished people would tarp loads before getting to the corner south of the Landfill gate. T. Nichols expressed his concern about removing land from the public tax rolls as it would effect funding for the Twin Cedars Community School District.
Schletzbaum said a long term plan and commitment to the neighbors is needed. Crozier said thinks the plan should include processing technology considerations as well as landfill operations. Shutts said the Agency should wordsmith its policies that property purchased beyond the existing footprint be used for landfill development only after the current site is exhausted.
Davis moved and Shutts seconded to table the acquisition from Hoksbergen so the Board can develop a buffer plan. After considerable discussion the motion was withdrawn.
Hoksbergen withdrew his offer to sell ground to the Agency at this time.
Davis moved and Shutts seconded to develop a plan for buffering Agency property. All ayes.
b. Mowing contract. Bixby recommended awarding a one-year contract for mowing and yard care to Davis Maintenance. This award was the result of a request for bids process sent to three firms and that resulted in two responses. Beary moved and Shutts seconded to approve the award Davis Maintenance. All ayes.
c. Checking account for revenue bond funds. Bixby recommended on the basis of advice from Sedlock and auditor Ed Dieleman that a separate checking account for holding and distributing revenue bond funds for cell construction purposes be established at Wells Fargo Bank. Shutts moved and Davis seconded to establish the account as recommended. All ayes.
8. Information Items
a. Effect of economy on solid waste industry. In response to an earlier question from Board alternate Nels Christensen (Lucas County), Bixby provided a brief summary of the effects of the economy on the solid waste industry, including waste generation, recycling markets, and various cost line items.
9. Landfill Foreman Report. McCombs reported that cell construction has begun. The CAT 330L backhoe is being sent to Ziegler in mid-April to be refurbished. E-waste recovery has been surprisingly good.
10. Outreach Specialist Report. Alley told the Board she is expecting a good turnout at the Pella (April 11th) household hazardous waste collection even.
11. Directors Report. Bixby submitted her Director’s report and reviewed portions of it with Board members. A complete report is on file with the minutes.
12. Adjournment. Moved by Shutts, seconded by Davis to adjourn the meeting at 10:40 a.m. All ayes.
