M-F: 7:30 a.m. - 4:00 p.m.
S: 7:30 - Noon
Transfer Station:
M-F: 7:30 a.m. - 3:30 p.m.
S: 8:00 a.m. - 11:30 a.m.
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Board Minutes
South Central Iowa Solid Waste Agency
Minutes of the Meeting
January 23, 2008
Chairman Roger Schletzbaum (Marion Co) called the meeting to order at 9:00 a.m. with the following members present: Mike Beary (Monroe Co.) Doug Shutts (Poweshiek Co.) and Nels Christensen (Lucas County).
Also in attendance: Jim Miles-Polka (Foth Infrastructure); Kyle Fisher and Judi Mendenhall (Metro Waste Authority Regional Collection Center); Jeff Heil (Ruan Securities); Dwight Mater (Marion Co. Alternate); Vern Vogal (Chariton City Counsel Member). Staff Leslie Sedlock, Milo McCombs, Amber Alley and Sara Bixby.
Bixby asked that the agenda be amended to add an information item (Credit Card Policy).
Moved by Christensen, seconded by Shutts to approve the January 2008 agenda as amended. All ayes.
Moved by Beary, seconded by Christensen to approve the Minutes of December 2007. All ayes.
Moved by Christensen, seconded by Shutts to approve the financial report. All ayes.
Moved by Beary, seconded by Christensen to approve the bills presented. All ayes.
Kyle Fisher (Metro Waste Authority Regional Collection Center) presented Roger Schletzbaum with a plaque for the Agency’s 10 year participation in the Household Hazardous Waste (HHW) program. Judi Mendenhall (MWARCC) said next years focus will be on the awareness of the HHW program and availability to residents and small business generators.
The Agency’s Engineering firm (Foth Infrastructure) has estimated the cost of constructing a new cell in the landfill (N4) with additional liners over the waste in cells N1, N2, and N3 at $2,904,000. The requirements for the additional liners are derived from the adoption of Iowa’s new landfill regulations (Chapter113), which requires Iowa landfills to comply with federal Subtitle D requirements for liners and leachate collection systems. Jeff Heil, Vice President of Public Finance, Ruan Securities was present to discuss with board members some financing options to cover the cost. Mr. Heil and board members discussed general obligation and revenue bonds.
There was some brief discussion on creating a minimum capital reserve fund policy. This will be discussed later as part of the ongoing bond discussion.
Bixby reported that South Dallas Landfill has filed an appeal with DNR on compliance with portions of the revised Chapter 113 landfill rules. The objection registered by the House Environmental Protection Committee opened the door for this appeal process.
The Agency’s Credit card use policy will be brought back to the February board meeting as an action item. Staff is requesting that the credit card use policy be amended to a limit of three corporate cards instead of two.
Moved by Christensen, seconded by Shutts to approve the FYE 2009 budget as presented. All ayes.
Staff recommends a bid proposal submitted by Lowry Electric, Inc. for an emergency back-up generator at the Landfill and Transfer Station for a total of $31,952.00.
Moved by Christensen, seconded by Beary to approve the bid from Lowry Electric in the amount of $31,952.00 for emergency back-up generators at the Landfill and Transfer Station. All ayes.
McCombs (landfill foreman) reported it has been business as usual for staff.
Amber Alley (Outreach Specialist) reported that during the first three weeks she has spent a large amount of time going through documents and organizing. Alley is also doing some re-design of the Agency website. A complete report is on file with the minutes.
Bixby submitted her Directors report and reviewed it with board members. A complete report is on file with the minutes.
Moved by Beary, seconded by Shutts to adjourn the meeting at 11:20 a.m. All ayes.
