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Board Minutes

South Central Iowa Solid Waste Agency
Minutes of the Meeting
July 25, 2007

Chairman Roger Schletzbaum (Marion Co.) called the meeting to order at 9:00 a.m. with the following members present: Nels Christensen (Lucas Co.), Mike Beary (Monroe Co.) and Doug Shutts (Poweshiek Co.).

Also in attendance: Mike Smith (Foth Infrastructure & Environment); Scott Snyder (Wells Fargo Private Client Services); Staff Rachel Sorge, Milo McCombs, and Sara Bixby.

Moved by Christensen, seconded by Shutts to approve the July 2007 agenda as originally distributed. All ayes.

There was no public comment.

Moved by Beary, seconded by Christensen to approve the minutes of the June 2007 meeting. All ayes.

Bixby handed out a supplemented list of bills received after the cut-off date for the Board packet. She also reported on final requests for illegal dumping reimbursement for the year. Moved by Shutts, seconded by Christensen to approve the bills and to pay the full amount of the requested illegal dumping reimbursements. All ayes.

Scott Snyder, Wells Fargo Private Client Services, reported on the performance of the Agency’s investment funds in the previous fiscal year and on a correction to the June investment report, and provided a quick outlook for the coming year. The Agency has just under $4 million in investments drawing average annual interest of about 5%. Of this 25% is currently in cash and 75% in bonds with an average maturity of 3.4 years. Snyder said he is continuing to keep a short maturity due to market conditions but expects improvement in the next 12 months. The correction in June related to the deposit and withdrawal of funds into the Transfer Station financial assurance account that should have been placed in one of the Landfill funds. Wells Fargo reversed the transaction and corrected the fees that were assessed as a result.

Bixby reported that she has asked DNR for an extension until October 12th on the Agency’s comprehensive solid waste management plan update that is otherwise due September 1st. The extension will provide more time for Board review and to collect the necessary approvals.

Bixby presented proposed revisions to the Agency’s overtime and compensatory time off policy. The first proposed revision corrects conflicting statements on overtime earnings; the second proposed revision reduces the amount of compensatory time off that can be accumulated from 120 hours to 40 hours. These items will be brought back to the Board for action in September.

Moved by Christensen, seconded by Shutts to approve the contract with Foth Infrastructure & Environment for landfill master planning. All ayes. Schletzbaum said he wants to have a landfill development planning session for the Board in February 2008 with a full planning session also in February or shortly thereafter.
Bixby reported on the Agency’s financial performance (budget versus actual) for FYE 2007 and presented a proposal to amend the FYE 2008 budget to reflect FYE 2007 actuals. Moved by Shutts, seconded by Christensen to approve the amended FYE 2008 budget. All ayes. Beary reiterated his belief that the Transfer Station should run at least at breakeven. Schletzbaum said he appreciated the wrap-up on the FYE 2007 performance and that it was used to amend the FYE 08 budget early in the fiscal year.

Moved by Beary, seconded by Christensen to hire Hamilton Floor Covering to replace flooring in the Agency offices. All ayes.

McCombs reported that work is continuing to close parts of cells A1 and A2. he met with Smith earlier in the day to plan for the October 1 move to the lined cells.

Sorge reported that explosive gas monitoring was completed at the Landfill and Lucas-Monroe Landfill in the previous week. The recycle trailer had to be emptied twice in June, which indicates an increase in use. Use of the HHW satellite facility at the Landfill also appears to be increasing.

Bixby added to her written director’s report that the Title V permit has been received and that work is continuing to acquire emergency back-up generators for the Landfill and Transfer Station. Shutts suggested she check on the availability of grant funding for the generators.

Moved by Beary, seconded by Christensen to adjourn the meeting at 10:30 p.m. All ayes.