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Board Minutes
South Central Iowa Solid Waste Agency
Minutes of the Meeting
September 13, 2006
CALL TO ORDER AND ROLL CALL
Chairman Roger Schletzbaum (Marion Co) called the meeting to order at 9:00 a.m. with the following members present: Larry Davis (Lucas Co.),
Doug Schutts (Poweshiek Co. Alternate) and Mike Beary (Monroe Co.).
Also in attendance: Kathy VanderMeiden, Midwest Sanitation and staff Rachel Sorge, Leslie Sedlock, Milo McCombs, and Sara Bixby.
APPROVE OR AMEND AGENDA
Moved by Beary, seconded by Davis to approve the September 2006 agenda. Motion carried. Yea’s-4 Nay’s-0
PUBLIC COMMENT
There was no public comment.
APPROVE MINUTES
Moved by Beary, seconded by Davis to approve the minutes of July 2006. Motion carried. Yea’s-4 Nay’s-0
APPROVE FINANCIAL REPORT AND BILLS
Moved by Davis, seconded by Schutts to approve the financial report, bills and supplemental list of bills. Motion carried. Yea’s-4 Nay’s-0
AMEND CRP GROUND/FARMS RENT
Mr. Hoksbergen recently asked to remove 9.1 acres from CRP Beginning in September 2007 and to convert that ground to use as pasture for his cattle. Mr. Hoksbergen would reimburse the Agency $924 per year in addition to the rent he is already paying.
Moved by Schutts, seconded by Davis to amend the Agency’s land lease agreement with Mr. Hoksbergen. Motion carried. Yea’s-4 Nay’s-0
INCLEMENT WEATHER POLICY
Staff requests the Board adopt the changes to the Inclement Weather policy.
Moved by Davis, seconded by Schutts to approve the changes made to the Inclement Weather policy. Motion carried. Yea’s-4 Nay’s-0
MODIFY CHECK WRITING POLICY
Staff requested the board to approve the revised Check Writing Policy.
Moved by Schutts, seconded by Davis to approve the amendments to the Agency check writing policy. Yea’s-4 Nay’s-0
MODIFY CREDIT CARD USE POLICY
Moved by Schutts, seconded by Beary to approve the amended credit card policy. Motion carried. Yea’s-4 Nay’s-0
2007 BUDGET AMENDMENTS
Staff asks the Board to approve the proposed amendments to the Agency’s FYE 2007 Budget.
Moved by Davis, seconded by Beary to approve the 2007 budget amendments as presented. Motion carried. Yea’s-4 Nay’s-0
BAD DEBT ACCOUNTS
Board request more information.
Moved by Schutts, seconded by Davis to table pending research on a proposed policy. Yea’s-4 Nay’s-0
DRAFT TRAVEL POLICY
Staff asks that the Board adopt the draft as a policy to guide future travel and reimbursements. The Travel Policy will be presented as an action item next month.
PARAMETERS FOR EMPLOYEE INCENTIVE/RECOGNITION EXPENDITURES
Staff asks that the Board adopt the parameters as a policy to guide future expenditures. The Board will vote at the October board meeting, when brought back as an action item.
DIRECTOR’S POTENTIAL FOR EXPANDED ROLE IN SWANA
Bixby has been asked to run for International Secretary, an elected officer position within the Solid Waste Association of North America (SWANA). Board members would like to see Bixby stay working within the state of Iowa.
LANDFILL FOREMAN REPORT-MILO MCCOMBS
McCombs reported that all is going well. Staff has another 16’ to 18’ on top of cell A1 before moving lower to cell A2. The amount of appliances and E-Waste received has slowed down slightly.
EPS REPORT-RACHEL SORGE
The annual Poster Contest is up and running, volunteers from the Red Rock Art Alliance will judge the posters the seconded or third week in October.
BUSINESS MANAGER-LESLIE SEDLOCK
The Agency is scheduled September 28th and 29th for FYE 2005-2006 Audit. IPERS will conduct a compliance review of South Central Iowa Solid Waste Agency. IPERS will be reviewing the organization’s IPERS coverage for calendar year 2005.
DIRECTORS REPORT-SARA BIXBY
The Agency’s updated comprehensive solid waste management plan is due September 1, 2007. DNR accepted the Transfer’s Station financial assurance documentation for 2006. Schletzbaum will be conducting National Incident Management System (NIMS) training September 13, 19, 20, and 27th at the Agency Education Center.
Bixby reviewed other regulatory issues with board members.
ADJOURNMENT
Moved by Beary, seconded by Davis to adjourn the September 2006 board meeting at 10:30 a.m. Motion carried. Yea’s-4 Nay’s-0
