Tracy, Iowa 50256
Phone: 641-828-8545
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Malcom, Iowa 50157
Phone: 641-528-2801
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Board Minutes
South Central Iowa Solid Waste Agency
Minutes of the Meeting
July 12, 2006
CALL TO ORDER AND ROLL CALL
Chairman Roger Schletzbaum (Marion Co) called the meeting to order at 9:00 a.m. with the following members present: Larry Davis (Lucas Co.), Tom Law (Poweshiek Co.) and Mike Beary (Monroe Co.).
Also in attendance: Howard Pothovan, (Marion Co); Kathy VanderMeiden, Midwest Sanitation; Jeffrey Towle, Jason Parker, Scott Snyder (Wells Fargo) and staff Rachel Sorge, Leslie Sedlock, Milo McCombs, and Sara Bixby.
APPROVE OR AMEND AGENDA
Moved by Law, seconded by Davis to approve the July 2006 agenda. Motion carried. Yea's-4 Nay's-0
PUBLIC COMMENT
There was no public comment.
APPROVE MINUTES
Moved by Beary, seconded by Law to approve the minutes of June 2006. Motion carried. Yea's-4 Nay's-0
APPROVE FINANCIAL REPORT AND BILLS
Moved by Beary, seconded by Davis to approve the financial report, bills and supplemental list of bills. Motion carried. Yea's-4 Nay's-0
GUIDELINES SPECIAL PROJECTS
Bixby presented the board with changes to the Parameters for "special grants to counties" document. Some of the changes address the use of "leftover" money at the end of the year by splitting it equally among member counties that have additional unreimbursed but documented expenditures that were incurred during that fiscal year.
Moved by Davis, seconded by Beary to reimburse Marion County unreimbursed expenditures for 2006 and to make an effort to encourage each county to use the grant money and re-evaluate distribution of left over money on a case by case basis. Motion carried. Yea's-4 Nay's-0.
VA RFB
The Veterans Administration has a request for bids (RFB) out for collection of trash from the VA Medical Center in Knoxville. Bids are due at 4:30 p.m. July 19th.
Bixby recommended to the board to authorize the Agency Chairman to sign the letter presented to be sent to the VA for consideration in its waste hauler selection process.
Moved by Beary, seconded by Davis to approve sending the letter to the VA with Chairman Roger Schletzbaum's signature. Motion carried. Yea's-4 Nay's-0
AUGUST BOARD MEETING
Moved by Davis, seconded by Law to skip the August 2006 meeting and authorize Chairman Schletzbaum to review and sign checks. Motion carried. Yea's-4 Nay's-0
The board would like to amend policy and hold the July board meeting the last Wednesday in July and skip the August meeting beginning in August 2007.
WELLS FARGO INVESTMENT UPDATE
Scott Snyder of Wells Fargo reviewed the Agencies investments with board members.
2007 BUDGET AMENDMENTS
Amendments to the Agency's FYE 2007 budget will be delayed until the September Board meeting.
AGENCY MISSION STATEMENT
The Agency's 2005 Mission Statement and Guiding Principles were reviewed by the board.
LANDFILL FOREMAN REPORT-MILO MCCOMBS
Asphalt work was completed by Norris Asphalt this week. Staff is working on closure on the south east side of the landfill. The new 973 is expected in later this month. Cell A1 will be completed after three more lifts.
EPS REPORT-RACHEL SORGE
Sorge reported the HHW Event in Knoxville was a great success! Sorge continues work in the landscape surrounding the Education Center and identifying and labeling more of the plants.
BUSINESS MANAGER-LESLIE SEDLOCK
Sedlock continues to work on 2006 year end reports.
DIRECTORS REPORT-SARA BIXBY
Bixby met with the Poweshiek County Board of Supervisors on June 26th to report on the first two years of Transfer Station operations. The Board expressed its satisfaction with the arrangement and voted unanimously to continue the agreement put in place between it and the Agency two years ago.
Bixby has spent time trying to find somebody that could tell us how to comply with Senate File 2410.
Bixby reviewed regulatory issues with board members.
ADJOURNMENT
Moved by Davis, seconded by Law to adjourn the July 2006 board meeting at 10:20 a.m. Motion carried. Yea's-4 Nay's-0
