Tracy, Iowa 50256
Phone: 641-828-8545
Fax: 641-842-3722
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M-F: 7:30 a.m. - 4:00 p.m.
S: 7:30 - Noon
Malcom, Iowa 50157
Phone: 641-528-2801
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Hours:
M-F: 7:30 a.m. - 3:30 p.m.
S: 8:00 a.m. - 11:30 a.m.
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Board Minutes
South Central Iowa Solid Waste Agency
Minutes of the Meeting
June 8, 2005
CALL TO ORDER AND ROLL CALL
Chairman Roger Schletzbaum (Marion Co.) called the meeting to order at 9:00 a.m. with the following members present: Tim Vick (Lucas Co.), Mike Beary (Monroe Co), and Tom Law (Poweshiek Co).
Also in attendance: Howard Potthoven (Marion Co. alternate); Kathy VanderMeiden (Midwest Sanitation) and staff Milo McCombs, Jeff DeWitte, Rachel Elgin, Leslie Sedlock, and Sara Bixby.
APPROVE OR AMEND AGENDA
Moved by Beary, seconded by Law to approve the June agenda as presented. Motion carried. Yea's-4 Nay's-0
PUBLIC COMMENT
There was no public comment.
APPROVE MINUTES
Moved by Law, seconded by Vick to approve the minutes of May 2005. Motion carried. Yea's-4 Nay's-0
APPROVE FINANCIAL REPORT AND BILLS
Schletzbaum asked about the lakeside Casino bill on the Agency Credit Card billing. The bill was for employee Patrick Flattery's hotel room while he attended an operator class held by ISOSWO.
Moved by Vick, seconded by Beary to approve the financial report and bills as presented and discussed. Motion carried. Yea's-4 Nay's-0
ENGINEERING/CONSULTING RFP
Moved by Vick, seconded by Law that all members that participate on the selection committee to choose an engineering firm will have an equal vote. Motion carried. Yea's-4 Nay's-0
The selection committee is as follows: Schletzbaum, Vick, DeWitte, McCombs and Bixby
UPDATE AFTER HOURS USE POLICY
Moved Vick, seconded by Beary to approve the After Hours Use Policy as presented. Motion carried. Yea's-4 Nay's-0
NEPOTISM POLICY
Moved by Beary, seconded by Vick to approve the Nepotism Policy as presented. Motion carried. Yea's-4 Nay's-0
DISPOSAL AGENCY PROPERTY
Moved by Law, seconded by Beary to approve the Disposal of Agency Property Policy as presented. Motion carried. Yea's-4 Nay's-0
DIRECTORS JOB DESCRIPTION
Moved by Vick, seconded by Law to approve the director's job description as presented. Motion carried. Yea's-4 Nay's-0
DIRECTORS CONTRACT
Amendments to the Director's employment contract are as follows: The employment term is extended for three years from July 1, 2005 through June 30, 2008. Beginning July 1, 2005 and continuing thereafter, the Employee will accrue vacation at the rate of 3 weeks and 3 days per year. The Employee may carry-over two (2) weeks of unused paid vacation from year-to-year.
Moved by Law, seconded by Vick to approve the Director's contract as amended. Motion carried. Yea's-4 Nay's-0
FYE 2006 SALARY AND WAGE ADJUSTMENTS
Bixby recommended a 4% increase in pay for all Agency employees, except McCombs, DeWitte, and Bixby. Bixby recommended a total increase of 5.1% increase for McCombs, a total increase of 8% for DeWitte and a 4.72% increase for Bixby.
Moved by Law, seconded by Vick to accept the wage adjustments as presented. Motion carried. Yea's-4 Nay's-0
LEACHATE HAULING
Staff requested authorization to purchase a tanker and begin hauling leachate with Agency equipment and staff.
Moved by Law, seconded by Vick to have director continue investigating the potential to haul own leachate and purchase of a tanker up to $9,000 as describe in memo. Motion carried. Yea's-4 Nay's-0
EDUCATION CENTER USE POLICY
Elgin reviewed the draft education center use policy with board members. The draft will be brought back to the July 2005 meeting for a final approval.
LANDFILL FOREMAN REPORT-MILO MCCOMBS
McCombs reported staff is covering down spouts on the east side. DNR inspected the landfill yesterday and seemed pleased on how things are looking. Ziegler replaced the transfer pump on the 330 excavator this month.
TRANSFER STATION-JEFF DEWITTE
Dewitte reported staff has been busy with the Grinnell cleanup. DNR inspected the transfer station several weeks ago and received a good verbal report but is still waiting on the written report. Staff completed the waste water analysis and will pump the holding pit soon. DeWitte attended a Transfer Station seminar in Johnston.
EPS REPORT-RACHEL ELGIN
Elgin reported that the HHW sign is up with the help of staff. Elgin will be meeting with all the board members in the four counties. There will be an open house at the Transfer Station July 16 or the 23 to field questions on fee increases and any other questions customers may have.
BUSINESS MANAGER-LESLIE SEDLOCK
Sedlock reported that the sexual harassment training is completed with the exception of the alternate board members. Jack Lipovac of HR OneSource is working on Sedlock's job description. June 16th Transfer Station staff and two staff members at the landfill will be attending a CPR first Aid class at the Grinnell Hospital. June 17th Sedlock will attend an Hr Training meeting in Des Moines and an IPERS Meeting on June 22nd
DIRECTORS REPORT-SARA BIXBY
Bixby reported on regulatory issues and items covered in her written report. Bixby brought to the attention of board members that on July 1st The Poweshiek Transfer Station tipping fee will increase to $50 per ton. The Landfill tipping fee will remain at $28 per ton through June 2006.
ADJOURNMENT
Moved by Law, seconded by Beary to adjourn the June 2005 board meeting at 10:45 a.m. Motion carried. Yea's-4 Nay's-0
