Tracy, Iowa 50256
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Malcom, Iowa 50157
Phone: 641-528-2801
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Board Minutes
South Central Iowa Solid Waste Agency
Minutes of the Meeting
May 11, 2005
CALL TO ORDER AND ROLL CALL
Chairman Roger Schletzbaum (Marion Co.) called the meeting to order at 9:00 a.m. with the following members present: Clarence Gee (Lucas Co.), Paul Koffman (Monroe Co), and Tom Law (Poweshiek Co).
Also in attendance: Howard Potthoven (Marion Co. alternate); and staff Milo McCombs, Jeff DeWitte, Rachel Elgin, Leslie Sedlock, and Sara Bixby.
APPROVE OR AMEND AGENDA
Moved by Law, seconded by Koffman to approve the May agenda as presented. Motion carried. Yea's-4 Nay's-0
PUBLIC COMMENT
There was no public comment.
APPROVE MINUTES
Moved by Koffman, seconded by Law to approve the minutes of April 2005 and May 2, 2005. Motion carried. Yea's-4 Nay's-0
APPROVE FINANCIAL REPORT AND BILLS
Moved by Gee, seconded by Koffman to approve the financial report and bills as presented. Motion carried. Yea's-4 Nay's-0
RATHBUN DRAFT CONTRACT
Staff asked that the board authorize sending the draft agreement to Rathbun for consideration by its contract committee and authorize staff to meet and negotiate with that committee on the Agency's behalf.
Moved by Gee, seconded by Law to send the draft contract to Rathbun as presented. Motion carried. Yea's-4 Nay's-0
BIXBY PERFORMANCE EVALUATION
Bixby's performance evaluation will be delayed.
DRAFT POLICY ON HIRING RELATIVES
Board members reviewed the draft policy and asked that board members and alternates be included in the policy. The Nepotism policy will be reviewed again at the June board meeting.
DRAFT DIRECTORS JOB DESCRIPTION
The director's job description will be brought back to the June meeting for approval.
DRAFT POLICY ON DISPOSAL OF AGENCY PROPERTY
The disposal of agency property policy will be brought back to the June meeting for approval.
LANDFILL FOREMAN REPORT-MILO MCCOMBS
McCombs reported that Ziegler (Cat) replaced the pins on the compactor and the dump truck had new brakes put on. Lakeside Construction has completed the seeding on site. Retired employee Harp Pettyjohn will be back to work until Kenny VandenBerg is able to return to work. Bixby noted that Doug Luzbetak, Fox Engineering completed the semi-annual engineer's inspection. Mr. Luzbetak was extremely complementary of how the landfill looked.
TRANSFER STATION-JEFF DEWITTE
DeWitte reported Callie Rhoads from Brooklyn was hired as a part-time scale attendant. Staff has been working on maintaining equipment and facilities. R V Scale Service was in to service the scale.
EPS REPORT -RACHEL ELGIN
Pella's HHW event was held on Saturday, April 23 at the Pella Public Works. SCISWA also helped with the E-cycling event at Pella Corp that day. The next HHW event this spring will be in Grinnell on Saturday, May 21st. Elgin educated students about household hazardous waste and the transfer station and landfill process in Chariton, Van Allen and Grinnell this month.
BUSINESS MANAGER REPORT -LESLIE SEDLOCK
Staff at the Transfer Station will be taking a first aid and C.P.R. class in June.
Sedlock will be attending an IPERS meeting and a Human Resource meeting in June. Sedlock will schedule time to visit and set up sexual harassment training for board alternates.
DIRECTORS REPORT -SARA BIXBY
Bixby reported on regulatory issues and items covered in her written report. Bixby pointed out that Fox Engineering completed the semi-annual engineer's inspection on May 4th. Clean Harbors Environmental Services is scheduled to pick up and dispose of 11 full or partially full 55-gallon drums from the old mining building on May 12th.
DIRECTORS EVALUATION
Moved by Law, seconded by Gee to go into closed session at 9:50 a.m. pursuant to Iowa Code Chapter 21.5 (c) for directors performance evaluation. Motion carried. Yea's-4 Nay's-0
Moved by Koffman, seconded by Gee to come out of closed session. Motion carried. Yea's-4 Nay's-0
ADJOURNMENT
Moved by Law, seconded by Koffman to adjourn the May 2005 board meeting at 10:25 a.m. Motion carried. Yea's-4 Nay's-0
